Create a New Contract

Overview

A Contract in Uneevo defines the formal relationship between a person and a company — specifying employment terms, compensation, benefits, and HR details.
Each contract links a Person record to a Company and includes several configuration tabs that control payroll, benefits, and cost management.

Uneevo supports multiple active contracts for the same person. This allows flexibility for cross-company assignments, part-time arrangements, or project-based engagements.
⚠️ Be aware that overlapping contract periods may cause conflicts in payroll or HR allocations.

Steps to Create a Contract

Access the Contracts Module
Go to People → Contracts and click Add Contract.
Complete the Main Contract Form
Enter all required details as described in the table below.

Field Descriptions

Field	Description	Notes / Rules
Employee ID	Unique identifier for the employee within the company.	Each company should define a consistent numbering or sequencing rule. Must be unique per company.
Company	The employing legal entity.	Required; defines default currency and cost center.
Person	The individual associated with the contract.	Selected from the existing People directory. Multiple active contracts can exist for the same person.
Term	Defines the type of employment (e.g., Permanent, Fixed-Term, Outsourcing Contract).	Certain terms require End Date or Renewal Date.
Start Date	Date when the contract becomes effective.	Mandatory. The system automatically sets the status to Active when the current date ≥ Start Date.
Renewal Date	Optional. Used for renewable or temporary contracts.	Can trigger renewal reminders or approval workflows.
End Date	Defines contract expiration.	When the system date > End Date, status automatically changes to Former.
Currency	Currency used for payroll and financial values.	Usually inherited from the company record.
Total Vacation Days	Annual entitlement to vacation days.	Editable by HR according to policy.
Total Compensation Days	Additional paid leave or compensation entitlement.	Optional field for special agreements.
External Employee (toggle)	Marks the person as an external or third-party worker.	When enabled, the contract uses supplier billing instead of internal payroll logic.

System Logic and Status Behavior

Status	Automatic Trigger / Logic
Future	Default status after saving (before start date).
Active	When current system date ≥ Start Date and (End Date is blank or in the future).
Former	When current system date > End Date.

💡 Status changes occur automatically — no manual update required.

Save and Continue

Once all mandatory fields are filled in:

Click Save to record the contract.
Click Save and New to create another immediately.

After saving, the following tabs become available for further setup:

Personal Information
Career
Payroll
Benefits
Out of Office
Documents
Cost Management

Best Practices

Define a clear, company-wide Employee ID policy (e.g., numeric or prefixed format).
Avoid date overlaps between multiple active contracts for the same person.
Align Start Date with the corresponding Payroll period.
Use External Employee only for non-staff resources billed by day or hour.
Verify the currency aligns with the company’s default and payroll setup.

System Automation Summary

Status updates dynamically based on date logic.
End Date validation prevents expired active records.
External toggle changes form structure and data rules.

About the Contracts
Contract – Personal Information
Contract – Career
Contract – Payroll
Contract - Benefits
Create a Person Record (cross-link from People)

Create a New Contract - Convert Person to Employee