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Contract - Career

6 min. readlast update: 08.17.2026

Purpose

The Career tab provides a complete view of an employee’s or external contractor’s professional journey within the company.

It records the individual’s current and previous positions, allowing the organization to track changes in areas such as function, category, title, and department over time.

The same career-management process applies to both employees and external contractors.

💡 Journey records are displayed from newest to oldest. When the Career tab is opened, the system automatically positions the most recently created record at the top and identifies it as Current.

Access Path

Main Menu → People Management → Contracts → Select a Contract → Career

1. Career Landing Page

The Career landing page provides a consolidated overview of the individual’s professional development and journey within the company.

The page contains two main areas:

  • Career indicators, which summarize the individual’s career progression

  • Journey timeline, which displays the current and previous positions recorded under the contract

Career Indicators

Indicator Description
Promotions Displays the number of promotions recorded during the individual’s journey within the company.
Revisions Displays the number of career revisions registered for the individual.
Years at Company Shows the individual’s total time with the company.
Average Years per Category Shows the average amount of time the individual has remained in each professional category.
Career Efficiency Displays the career efficiency percentage calculated by the system based on the available career data.

2. Journey Timeline

The Journey section displays the individual’s career records in chronological order, starting with the most recently created record.

Each journey card contains the following information:

  • Area

  • Function

  • Category

  • Reason

  • Department

  • Title

  • Start Date

The most recent journey is identified by the Current label. When a new journey is added, the previous position remains available in the timeline as part of the individual’s career history.

💡 The timeline preserves previous positions, providing a traceable history of the individual’s movement and progression within the company.

3. Create the First Journey

If no detailed career information has been recorded yet, the initial journey may display fields with N/A values.

To complete the first journey:

  1. Open the relevant contract.

  2. Select the Career tab.

  3. In the Journey section, select Add Journey.

  4. Complete the applicable fields.

  5. Select Add to save the journey.

Once saved, the journey is displayed on the timeline and identified as the Current record.

Journey Fields

Field Description Notes / Rules
Start Date Defines the date and time from which the journey record becomes effective. Automatically populated by the system but can be changed.
Area Identifies the operational or business area associated with the position. Select a value from the available list.
Function Defines the individual’s professional function or specialization. Select the function applicable to the position.
Category Identifies the professional level or classification assigned to the individual. Used to record the person’s career level within the selected function.
Title Specifies the professional title associated with the position. Supports multilingual values, as indicated by the language icon.
Department Identifies the organizational department to which the individual is assigned. Select a value from the departments configured in the system.
Process Type Identifies the process through which the journey record was created. Defaults to Contracting Process when the journey originates from the contract-management process.
Fiscal Year Associates the journey record with the relevant fiscal year. Select a value from the fiscal years configured in the system.
Reason Records the reason or additional context for the journey record. Supports multilingual text, as indicated by the language icon.

💡 The system highlights any information that must be completed before the journey can be saved.

Available Actions

Action Description
Add Saves the journey and closes the form.
Add and New Saves the current journey and immediately opens a new Add Journey form.
Cancel Closes the form without saving the entered information.
Close (×) Closes the form without completing the journey creation process.

4. Update a Journey Record

An existing journey can be updated when its information is incomplete or requires correction.

To update a journey:

  1. Open the relevant contract.

  2. Select the Career tab.

  3. Select the journey record that you want to update.

  4. The Journey Details panel opens with the existing information.

  5. Update the relevant fields.

  6. Select Modify to save the changes.

The updated information is immediately reflected in the Journey timeline.

Available Actions

Action Description
Modify Saves the changes made to the journey record.
Delete Deletes the selected journey record.
Cancel Closes the panel without saving the changes.
Close (×) Closes the Journey Details panel.

⚠️ Use Delete carefully, as removing a journey may affect the completeness of the individual’s career history.

5. Add a New Journey

A new journey should be added when the employee or external contractor moves to a different position within the company.

Examples include:

  • Moving to a different area or department

  • Changing function or professional title

  • Moving to a new category

  • Recording a promotion or another internal career change

To add a new journey:

  1. Open the relevant contract.

  2. Select the Career tab.

  3. Select Add Journey.

  4. The system opens a new journey using the information from the latest journey record.

  5. Update only the fields that have changed.

  6. Confirm the new Start Date.

  7. Select Add to save the new journey.

The new record becomes the Current journey and is displayed at the top of the timeline. The previous journey remains available as part of the individual’s career history.

💡 Prepopulating the form with information from the latest journey reduces manual entry and helps maintain consistency between consecutive positions.

6. Journey Record Behaviour

The following rules apply when managing career journeys:

  • The most recently created journey is displayed first.
  • The latest journey is identified as Current.
  • Previous journeys are retained as historical records.
  • Creating a new journey does not overwrite the previous position.
  • A new journey is prepopulated with data from the latest record and can be updated before saving.
  • Updating an existing journey changes that specific record and does not create a new journey.
  • The process is the same for employees and external contractors.
  • Journey data supports career tracking, reporting, and auditability.

Best Practices

  • Create a new journey when the individual changes position rather than overwriting the previous record.
  • Use Modify only to correct or complete information in an existing journey.
  • Confirm the Start Date before saving a new journey.
  • Review all prepopulated values and update the fields affected by the career change.
  • Provide a clear Reason whenever additional context is needed.
  • Avoid deleting historical records unless they were created incorrectly.
  • Ensure that the latest journey accurately reflects the individual’s current position.

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