About the Contracts

Purpose

The Contracts module in Uneevo defines and manages the employment and service agreements that formalize relationships between the organization and individuals, whether they are employees or external contractors.

The same contract structure and workflow are used for both types of working relationships. A dedicated toggle identifies whether the contract belongs to an employee or an external contractor and adapts the relevant fields and options accordingly. Apart from these minor differences, contract creation and management follow the same process.

The module connects People Management, Payroll, and Project Costing, ensuring that every working relationship is properly recorded, compliant, and financially aligned.

💡 A contract transforms a person record into an active employee or establishes a service relationship with an external contractor.

Key Objectives

Centralize all contractual data in one secure location
Define the working relationship through a validated contract
Maintain data continuity across HR, Payroll, and Finance
Support both employees and external contractors through a shared contract-management process
Ensure legal compliance and audit readiness through document traceability

Core Functional Areas

Tab / Section	Purpose	Typical Data Managed
Personal Information	Captures personal identifiers and contract-related information.	Employee ID, Contract Type, Start and End Dates, Work Type
Career	Defines the individual’s professional role and position.	Area, Function, Category, Reporting Line
Payroll	Centralizes compensation and payment-related information.	Salary Policies, Pay Frequency, Allowances, Payment Details
Benefits	Links individuals to predefined benefit packages.	Compensation Packs, Perks, Insurance
Out of Office	Configures absence, leave, and entitlement rules.	Time-off Eligibility, Leave Entitlements, Absence Control
Documents	Centralizes contractual and compliance documentation.	Signed Contracts, Identification Documents, NDAs
Cost Management	Allocates employee or external contractor costs.	Cost Centers, Projects, Billing Flags
Contract Type Toggle	Defines whether the contract belongs to an employee or an external contractor and adapts the relevant fields accordingly.	Employee, External Contractor

💡 The tabs follow the same general structure for employees and external contractors. The selected contract type determines which specific fields and options are available.

Process Flow

The contract lifecycle follows a clear and structured process:

Create a Person Record
The individual must first exist in People Management.
Create a Contract
Link the contract to the person record, select the appropriate contract type, complete the core information, and save it.
Validate the Contract
Once validated, the person becomes an employee or is registered as an external contractor, depending on the selected contract type.
Manage Contract Data
Complete and update the relevant tabs, such as Career, Payroll, Benefits, Documents, and Cost Management.
Track the Contract Status
The contract status is automatically updated based on its Start and End Dates:

Future → Active → Former

💡 Multiple contracts may exist for the same person, but only one contract can be active at a time for each working relationship.

Integration Highlights

Integration Area	Purpose / Result
People Management	Links contracts to person profiles.
Recruitment	Converts hired applicants into employees or creates the appropriate contract record.
Career Management	Aligns roles and professional levels with the organizational structure.
Compensation Packs	Associates salary and benefit policies with contracts.
Finance / Projects	Manages cost allocation and billing visibility.
Analytics & Reporting	Provides real-time workforce and cost insights.

Best Practices

Always ensure that the Person record exists before creating a contract.
Select the correct contract type using the Employee / External Contractor toggle.
Validate a contract only after all required tabs have been completed.
Use consistent naming conventions for contract documents and IDs.
Regularly review contracts approaching their End Date.
Use the Duplicate function when renewing or recreating a contract to maintain continuity.