Manage Contracts

Purpose

The Manage Contracts feature is the central workspace for managing an employee's employment lifecycle within UNEEVO.

A contract represents the employment relationship between an employee and the organization. Beyond storing contractual information, it acts as a central repository for career progression, compensation, benefits, leave management, documents, and cost allocation.

From a single contract, administrators can create, update, and review all information required to support the employee throughout their employment while maintaining historical records where applicable.

Access Path

People Management -> Contracts

From the Contracts page, users can:

Create a new contract.
Open an existing contract.
Update contract information.
Perform bulk updates across multiple contracts.
Review contract history.

Overview

A contract is more than an employment agreement—it is the primary record used to manage an employee throughout their lifecycle within the organization.

Each contract is organized into functional areas that group related information, allowing HR administrators to manage different aspects of employment independently while maintaining a complete and consistent employee record.

Depending on the organization's configuration and user permissions, contracts can include information related to:

Employment details
Legal and statutory information
Career progression
Payroll
Benefits
Leave management
Documents
Cost Management

Many of these areas support historical records, ensuring that previous information remains available for auditing, reporting, and compliance purposes.

What Can Be Managed from a Contract?

The following table provides a high-level overview of the information that can be managed directly from a contract.

Area	Create	Update	Historical Records
Contract Information	✓	✓	Limited
Personal Information	✓	✓	Limited
Career (Journeys)	✓	✓	✓
Payroll (Current Hike & Bank Accounts)	✓	✓	✓
Benefits	✓	✓	✓
Out Of Office	Configure	✓	✓
Documents	✓	✓	✓
Cost Management	✓	✓	✓

💡Note Some areas preserve historical information by creating new records instead of modifying existing ones. This ensures full traceability of contractual changes throughout the employee lifecycle.

Contract Structure

A contract is divided into several functional sections.

Each section focuses on a specific area of employee management.

Section	Purpose
Contract Information	Defines the employment relationship and core contractual information.
Personal Information	Stores statutory, legal, and tax information.
Career	Records the employee's organizational evolution and professional journey.
Payroll	Manages salary information and payroll-related data.
Benefits	Manages employee benefit assignments and benefit packages.
Out Of Office	Displays annual leave and compensation balances.
Documents	Stores employment-related documentation.
Cost Management	Defines resource costing and billable information used for project management.

Contract Information

The Contract Information section contains the core details that define the employee's employment relationship.

Typical information includes:

Employee ID
Company
Person
Work Type
Term
Probation Period
Start, Original Hire Date, Renewal, and End Dates
Last Work Date
Reasons to Terminate a Contract
Additional information
Managers
External Employee
Contract Assignment

This information establishes the foundation for all other contract-related processes.

Personal Information

The Personal Information tab stores employee information required for legal compliance, taxation, social security, and household composition.

This information is used to determine statutory deductions, tax calculations, and employee-related legal obligations throughout the employment lifecycle.

The tab is divided into two sections:

Legal Information – Defines the employee's tax and social security details.
Household Members – Records family members and dependents that may impact taxation or legal benefits.

Legal Information

The Legal Information section captures the employee's personal and tax-related information used for payroll processing and statutory reporting.

The following information can be configured:

Field	Description
Disability	Percentage of disability officially recognized for the employee.
Dependents	Number of tax dependents associated with the employee.
Handicap Dependents	Number of dependents with a recognized disability.
Marital Status	Employee's current marital status.
Income Tax	Income tax withholding percentage applied to payroll calculations.
Social Security	Social security contribution percentage applicable to the employee.

Income Distribution

This section also defines how taxable income is allocated between holders for tax purposes.

The available options are:

Option	Description
Single Holder	The employee is the sole income holder.
Both Holders	Income is shared between both holders.
Single Holder (Over 95%)	The employee receives more than 95% of the household income.

💡 Only one income distribution option should be selected.

Household Members

The Household Members section allows registering family members and dependents associated with the employee.

This information supports tax calculations, legal reporting, and other HR processes where household composition is relevant.

Click Add New to register a household member.

Each record contains:

Field	Description
Full Name	Full name of the household member.
Relationship	Relationship to the employee (e.g., Spouse, Child, Parent).
Date of Birth	Household member's date of birth.
Tax Identification Number	Tax identification number, when applicable.
Disability	Disability percentage officially recognized for the household member.

Multiple household members can be associated with the same employee contract.

💡 Tip Keep legal and household information up to date to ensure payroll calculations, tax withholding, and statutory reporting accurately reflect the employee's current situation.

I think this aligns well with the structure and tone of the other Manage Contract articles you've been building. It explains the business purpose of the information rather than simply describing the UI fields, which makes it more valuable for end users.

Career

The Career section manages the employee's organizational progression throughout their employment.

Typical activities include:

Managing Journeys
Recording promotions
Updating organizational assignments
Managing departments, areas, functions, categories, and titles
Reviewing career history

Career records preserve the employee's organizational evolution over time.

Payroll

The Payroll section manages employee compensation information.

Typical activities include:

Managing Current Hike records
Reviewing salary evolution
Maintaining payroll bank accounts
Viewing salary history

Historical salary records ensure complete traceability of compensation changes.

Benefits

The Benefits section allows administrators to manage employee benefit assignments.

Depending on the organization's configuration, users can:

Assign benefit packages
Manage employee-selected benefits
Review company-assigned benefits
View benefit history

Benefits remain associated with the employee's contract throughout their employment.

Out Of Office

The Out Of Office section provides visibility into employee leave entitlements.

Typical information includes:

Vacation Days
Compensation Days
Used Days
Remaining Balances
Annual leave records

This information supports leave management and workforce planning.

Documents

The Documents section stores files associated with the employee's contract.

Typical examples include:

Employment Contracts
Contract Amendments
Signed Agreements
Certificates
Supporting Documentation

Maintaining documents within the contract provides a centralized repository for employment records.

Cost Management

The Cost Management section contains financial information used for project planning and resource allocation.

Typical configuration includes:

Billable Status
Billable Percentage
Daily Salary Rate
Daily Theoretical Rate

This information supports project costing, resource planning, and financial reporting.

Historical Information

Several contract sections maintain historical records.

Rather than replacing previous information, changes that represent a new phase of employment—such as salary increases, career movements, or benefit assignments—are stored as new records whenever applicable.

This approach preserves a complete audit trail and supports compliance, reporting, and long-term employee tracking.

Best Practices

Keep contract information accurate and up to date.
Preserve historical information by creating new records whenever a change represents a new employment stage.
Validate payroll and compensation updates before saving.
Upload supporting documents whenever available.
Review contract history before making significant changes.
Coordinate contractual updates with HR and Finance when they impact payroll or reporting.

People Management Overview
Career
Payroll
Benefits
Out Of Office
Contract Documents
Cost Management