Operations Management - Timesheet Parametrization

Timesheet Parametrization in Operations Management

Purpose

The Timesheet parametrization defines how employees’ working hours are recorded, validated, and monitored within the Operations Management module.

Through this setup, organizations can configure who approves timesheets, when reminders are sent, and which operational entities (projects, cost centers) are subject to approval rules.

Proper configuration ensures efficient time tracking, compliance with internal policies, and integration with billing and payroll processes.

Path

Control Center → Operations Management → Timesheet

Overview

The Timesheet configuration allows administrators to manage:

Approvers – determine who validates submitted timesheets and under which conditions.
Notifications – define automated alerts for missing or incomplete timesheets.

This ensures timesheets are processed consistently and that teams receive timely reminders to maintain accurate reporting.

Configuration Areas

1. Approvers

Define which users are responsible for approving timesheets across different cost centers, projects, or self-managed teams.

Field	Description	Example
Users	Individuals designated to approve timesheets.	Carla Leite
Cost Centers	Specify which cost centers the rule applies to (or select All).	All
Projects	Limit the approval scope to specific projects.	All
Self-Management	Indicates whether users can approve their own timesheets.	Enabled

💡Tip If multiple approvers exist, the system routes timesheets according to the defined combination of user, cost center, and project.

2. Notifications

Establish automatic alerts for incomplete or missing timesheets.

Field	Description	Example
Company	Defines whether notifications are global (Tenant-Wide) or company-specific.	Tenant-Wide
Days of the Week	Day the notification is triggered.	Friday
Timezone	Determines when the notification is sent, based on local or global time.	(UTC) Coordinated Universal Time
Type	Type of reminder issued.	Missing Hours

💡This setup ensures timely reminders are sent before weekly timesheet deadlines, reducing administrative follow-up.

Usage

Once configured, the system automatically:

Assigns approval requests based on the Approvers setup.
Sends scheduled reminders according to the Notifications configuration.
Integrates with Billing, Payroll, and Project Management for accurate labor cost and productivity tracking.

Best Practices

Assign backup approvers to prevent bottlenecks during absences.
Use Tenant-Wide notifications for consistent cross-company communication.
Review approver mappings periodically to reflect organizational changes.
Align notification timing with regional time zones to ensure relevance.
Enable self-management only when trusted controls are in place.

Summary

Item	Description
Feature	Timesheet Parametrization
Location	Control Center → Operations Management → Timesheet
Objective	Define rules for timesheet approval and automated notifications
Key Fields	Users, Cost Centers, Projects, Self-Management, Notification Type
Main Sections	Approvers, Notifications

System – User Profiles and Access Rules
System Configuration – Companies Setup
Resource Management – Parametrization Overview