Help CenterTravel Request – Trains
Module: Operations Management → Travel Request
The Trains tab allows users to register all train journeys included in a Travel Request.
These entries contain departure and arrival information, schedules, and estimated costs — all essential for building an accurate travel itinerary and budget.
Each train entry contributes to:
- The automatic itinerary (departure and arrival events)
- The overall travel budget
- Transparency for approvers reviewing mobility between locations
Every record represents a single train trip (one direction).
1. Access Path
Travel Request → Open a Request → Trains Tab
2. Purpose of the Trains Tab
This tab centralizes all train transportation needed during a trip, such as:
- Domestic or international train travel
- High-speed rail (e.g., Eurostar, TGV, ICE)
- Intercity or regional trains
- Night trains or sleeper services
Registering each train journey ensures:
- A complete and chronological itinerary
- Proper linkage between different travel segments
- Accurate travel budgets
- Compliance with company travel policies
3. Trains List
The list displays all train trips registered for the travel request.
Typical columns:
- Origin (Country / City)
- Arrival (Country / City)
- Departure Date & Time
- Destination (Country / City)
- Arrival Date & Time
- Estimated Cost
Available actions:
- Add new train trip
- Edit or delete entries
- Sort and filter by date, cost, or location
- Export for offline analysis
4. Adding a Train Trip
Click Add Train to open the entry form.
4.1 Required Fields
| Field | Description |
|---|---|
| Origin Country | Country where the train journey starts |
| Destination Country | Country where the train journey arrival |
| Arrival Date & Time | Scheduled arrival |
4.2 Optional Fields
| Field | Description |
|---|---|
| Origin State | State where the Train journey starts |
| Destination state | State where the train arrival |
| Estimated Cost | Expected cost of the train trip |
| Description | Notes (e.g., train operator, class, ticket type) |
5. How Train Trips Affect the Itinerary
Each train entry automatically generates:
- Train Departure Event
- Train Arrival Event
They appear in the Itinerary tab in chronological order, alongside flights, buses, cars, and other travel items.
Itinerary details include:
- Departure & arrival details
- Transport mode: Train
- Date, time, and duration
- Notes or references added to the entry
This creates a full, consistent journey timeline for approvers.
6. Recommendations
- Register separate train records for each segment (e.g., connections or transfers).
- Validate the schedule to ensure it aligns with other segments (e.g., hotel check-in or flights).
- Include cost estimates to help travel approvers evaluate the total trip cost.
- Use the description field to clarify train type (e.g., “High-speed”, “Sleeper”).
7. Summary
The Trains tab ensures complete and structured recording of all train movements in a Travel Request.
It contributes to:
- Accurate travel planning
- Automatic itinerary generation
- Complete cost estimation
- Efficient approval processes
It is particularly valuable for multi-city or multi-country travel within connected rail networks.
8. Related Articles
Travel Request – Overview
Travel Request – Itinerary
Travel Request – Flights
Travel Request – Hotels
Travel Request – Car Rentals
Travel Request – Buses
Travel Request – Others
Travel Request – Budget
Travel Request – Documents