Help CenterTravel Request – Others
Module: Operations Management → Travel Request
The Others tab allows users to register any additional travel-related services that do not fit into the main categories (Flights, Hotels, Trains, Buses, Car Rentals, or Itinerary-driven items).
This tab provides flexibility for recording expenses or reservations that are essential for a complete travel plan, ensuring that the itinerary and travel budget remain accurate and comprehensive.
1. Access Path
Travel Request → Open a Request → Others Tab
2. Purpose of the Others Tab
Use this section for all services or costs that are:
- Not part of predefined categories
- Miscellaneous expenses related to the trip
This increases accuracy in:
- Cost estimation
- Approval analysis
- Full itinerary description
- Travel compliance
3. Typical Use Cases
The Others tab is suitable for:
Transportation Not Covered in Other Tabs
- Taxi / Uber / Bolt
- Airport shuttle services
- Ferry tickets
- Motorcycle or scooter rentals
Additional Travel-Related Services
- Conference or event fees
- Visa fees
- Travel insurance
- Parking fees
- Road tolls
- Internet packages (roaming)
- Meals included in packages
Unstructured Cases
Any item that should be considered in the business trip but does not belong to the structured tabs.
4. Others – List View
The list displays all entries registered under the Others category.
Common fields:
- Name
- departure Date
- Origin Country / State
- Destination Country / State
- Arrival Date
- Duration
- Estimated Cost
- Description
Available actions:
- Add others
- Edit / Delete
- Sort and filter
- Export for reporting
5. Adding an Item in Others
Click Add Others to create a new record.
5.1 Required Fields
| Field | Description |
|---|---|
| Origin Country | Departure Country |
| Departure Date | Beginning of the service or event |
| Destination Country | Arrival Country |
| Arrival Date | Ending of the service or event |
5.2 Optional Fields
| Field | Description |
|---|---|
| Origin State | Location associated with the service |
| Destination state | Location associated with the service |
| Estimated Cost | Expected amount to be paid |
| Description | Additional details (provider name, invoice reference, etc.) |
6. Impact on Trip Planning
Items added under Others contribute to:
6.1 Itinerary
Depending on the service type, the system may generate itinerary events if dates and times are specified.
6.2 Budget
Every item with a cost is included in the travel budget total.
6.3 Approval
Approvers can fully understand all expected costs — even small or exceptional ones.
7. Best Practices
- Use clear, descriptive names to avoid ambiguity.
- Group related services (e.g., “Event Fees”) into separate entries for date clarity.
- Always include cost estimates, even if approximate.
- Use the Notes field for references (booking numbers, providers, etc.).
- Align entries with company travel policy (allowed, reimbursable, billable).
8. Summary
The Others tab ensures that all non-standard travel services are captured, providing:
- A complete picture of the trip
- Accurate budget planning
- Full transparency for approvers
- Flexibility for unique travel scenarios
It complements the other travel tabs and guarantees no part of the trip is overlooked.
9. Related Articles
Travel Request – Overview
Travel Request – Itinerary
Travel Request – Flights
Travel Request – Hotels
Travel Request – Car Rentals
Travel Request – Buses
Travel Request – Trains
Travel Request – Budget
Travel Request – Documents