Travel Request - Buses

Travel Request – Buses

Module: Operations Management → Travel Request

The Buses tab allows users to record all bus trips related to a Travel Request.
These entries include departure and arrival locations, dates, times, and estimated costs.

Each bus trip contributes to:

• The automatic itinerary (departure/arrival events)
• The overall travel budget
• Providing approvers a clear picture of the travel plan

Every record represents a single bus journey (one direction).

1. Access Path

Travel Request → Open a Request → Buses Tab

2. Purpose of the Buses Tab

Use this section to capture all bus transportation needed during the trip. This includes:

• Intercity or international bus travel
• Shuttle services between airports, hotels, or offices
• Long-distance coach services

Registering bus trips ensures:

• A complete and accurate itinerary
• Proper alignment of travel segments
• Accurate budget estimation and approval flow

3. Buses List

This view shows all bus entries associated with the request.

Typical columns:

• Origin (Country / City)
• Destination (Country / City)
• Departure Date & Time
• Arrival Date & Time
• Estimated Cost
• Duration

Available actions:

• Add new bus entry
• Edit or delete existing entries
• Export list
• Sort and filter by date, city, or cost

4. Adding a Bus Trip

Click Add Bus to open the entry form.

4.1 Required Fields

4.2 Optional Fields

5. How Buses Affect the Itinerary

Each bus entry automatically generates:

• Bus Departure Event
• Bus Arrival Event

These appear in chronological order within the Itinerary tab.

Itinerary details include:

• Trip origin and destination
• Date and time
• Transport mode: Bus
• Duration and applicable notes

This allows approvers to understand how the traveler moves between cities or transport hubs.

6. Recommendations

• Register separate entries for multi-stop journeys.
• Ensure departure/arrival times match other travel segments (e.g., flights or hotel check-in).
• Add estimated cost for complete budget tracking.
• Include notes when the bus is included in a package or company-provided.

7. Summary

The Buses tab centralizes all bus transportation details within a Travel Request, providing:

• Complete visibility of travel movements
• Automatic itinerary creation
• Accurate budget preparation
• Better approval decision-making

It ensures reliable planning, especially in multi-city or regional travel scenarios.

8. Related Articles

Travel Request – Overview
Travel Request – Itinerary
Travel Request – Flights
Travel Request – Hotels
Travel Request – Car Rentals
Travel Request – Trains
Travel Request – Others
Travel Request – Budget
Travel Request – Documents