Operations - Transactions | Oryon Help Center

Operations Management – Transactions

The Transactions feature, part of the Operations Management module, centralizes the registration, classification, and financial tracking of all operational transactions, such as expenses, incomes, adjustments, or per diem allowances.

Users can create manual transactions, import entries, attach documents, classify costs into projects and cost centers, and view summarized financial balances.

Important

All values displayed in this article — including transaction types, cost centers, projects, amounts, currencies, classifications, and examples — are illustrative only.

The actual options depend on system configuration defined in:

Control Center → Operations Management → Transactions
Control Center → General → State Machine Contexts
Control Center → Travel Management (for Per Diem Policies)

Path

Operations Management → Transactions

1. Purpose of Transactions

The Transactions feature allows organizations to:

Register income and expense transactions
Link transactions to projects, work items, travel requests, and cost centers
Record amounts, taxes, reimbursement values, and payment details
Attach supporting documents (receipts, invoices, confirmations)
Generate automated Per Diem transactions based on travel data
Track balances by currency
Follow approval workflows (enabled through State Machine Contexts)

This ensures clear financial accountability, cost allocation accuracy, and centralized reporting.

2. Transactions Landing Page

The landing page displays:

2.1 Status Summary

A quick overview of transactions grouped by status:

Approved
Settled
Submitted
Validated
Worksheet
Rejected

These counters help users identify where transactions stand in the approval process.

2.2 Transactions List

Each record displays key information such as:

Document ID
Date
User
Transaction Type (Income or Expense)
Total Amount
Status

Available actions:

Add Transaction
Add Per Diem Transactions
Refresh
Filters
Export
Column Selection

2.3 Icon Meaning (View Filters)

The three icons allow users to quickly filter transaction types:

Icon	Meaning
Grey arrows	All Transactions
Green chart	Income Transactions Only
Red chart	Expense Transactions Only

These filters update the list immediately without changing any saved filters.

3. Creating a New Transaction

Selecting Add Transaction opens a multi-tab modal with four sections:

3.1 Overview Tab

Field	Description
Document ID*	Unique identifier for the transaction.
Import Transaction	Option to import data from connected sources (if configured).
User*	Person performing or associated with the transaction.
Date*	Transaction date and time.

3.2 Classification Tab

Allows categorizing the transaction for financial and operational reporting.

Field	Description
Invoice	Link to a related invoice, if applicable.
Billing	Billing category.
Travel Request	Associates transaction with a travel request.
Vehicle Identification	Vehicle involved, if applicable.
Cost Center	Cost allocation category.
Cost Center – Item	Item-level cost center.
Project	Related project.
Project – Work Item	Specific work item reference.
Classification	Internal classification category.
Code	Optional reference code.
Description	Short description of the transaction.
Additional Information	Free-text field for extended notes.

All options depend on configuration in the Control Center.

3.3 Amount Tab

This area captures the monetary details of the transaction.

Field	Description
Transaction Type*	Income or Expense.
Transaction Currency*	Currency of the transaction.
Quantity	Used for unit-based cost entries. Default is 1.
Unit Amount	Amount per unit.
Tax Percentage	Tax rate applied.
Payment Type	Payment method (configured).
Exchange Currency (toggle)	Enables recording transactions in a currency different from the original.

Automatically Calculated:

Total Gross
Tax Amount
Reimbursable Total
Final Total

3.4 Documents Tab

Users may upload supporting documentation such as:

Receipts
Invoices
Payment confirmations
Travel proofs

Upload options:

Drag & Drop
Browse

4. Adding Per Diem Transactions

The system can generate automated per diem entries based on Travel Requests and Per Diem Policies.

Select Add Per Diem Transactions to start the guided wizard.

4.1 Step 1 – Setup

Field	Description
Travel Request	Select the travel request to generate per diem.
Currency*	Currency for per diem calculation.
Per Diem Policy	Policy determining meal / lodging allowances.
Users*	Users to whom per diems will be applied (auto-selects all travel participants if left blank).

A system note indicates that empty user selection includes all participants.

4.2 Step 2 – Stops

The system displays detected travel stops with:

Duration
Origin and destination
Estimated per diem cost
Reference to the corresponding travel segment

Users may Add New stops or adjust automatically generated ones.

4.3 Step 3 – Additional Information

A step used for policy-specific notes or custom entries (depends on configuration).

4.4 Step 4 – Summary

A confirmation page allowing users to:

Review all generated per diem transactions
Validate amounts and durations
Confirm creation

5. Transaction Workflow

If workflow is enabled in State Machine Contexts, transactions may follow states such as:

Worksheet (draft)
Submitted
Validated
Approved
Rejected
Settled

Transitions and allowed actors depend entirely on configuration.

6. Summary

The Transactions feature centralizes all operational financial entries — from manual expenses to automatic per diem calculations. It ensures:

Accurate project and cost center allocation
Unified financial tracking
Full documentation support
Clear workflow visibility
Improved auditability and reporting

Operations Management – Travel Request
Operations Management – Invoicing
Operations Management – Billing
Finance – Payments
Control Center – Transactions Configuration

Operations - Transactions