Operations Management - Transactions

Transactions Parametrization in Operations Management

Purpose

The Transactions Parametrization module enables the configuration of rules that govern who can approve, audit, and manage financial aspects of operational transactions within the system.

This ensures that all transactions — such as expense entries, reimbursements, and project-related costs — go through the appropriate validation, review, and financial control stages before being processed.

By setting up these parameters, organizations maintain consistency, enforce accountability, and strengthen audit compliance across all operations.

Path

Control Center → Operations Management → Transactions

Accessing the Configuration

The Transactions section is divided into three configuration areas:

1. Approvers

2. Auditors

3. Financials

Each section allows the definition of users and rules according to business hierarchy and project structure.

1. Approvers Configuration

Path

Operations Management → Transactions → Approvers

Purpose

Defines the users authorized to approve transactions (e.g., expense entries, adjustments, or internal charges).
Approval rules can be customized based on user, cost center, and project, ensuring financial accountability is aligned with operational ownership.

Configuration Fields

Example

Interpretation:
This setup grants Carla Leite approval rights over all transactions, regardless of project or cost center.

2. Auditors Configuration

Path

Operations Management → Transactions → Auditors

Purpose

Defines users responsible for auditing transactions, ensuring accuracy, policy compliance, and internal control before or after approval.

This configuration enhances traceability and supports governance by separating audit responsibilities from approval rights when needed.

Configuration Fields

Example

Interpretation:
In this setup, Carla Leite acts as an auditor for all transactions within the system, ensuring financial and operational accuracy.

3. Financials Configuration

Path

Operations Management → Transactions → Financials

Purpose

Specifies the users responsible for financial validation and processing of transactions.
This is typically used for roles handling billing validation, accounting entries, or cost transfer approvals.

Configuration Fields

Example

Interpretation:
Here, Carla Leite can perform financial validations on all transactions within the organization, ensuring their readiness for billing or accounting integration.

Usage

The Transactions Parametrization governs how approvals, audits, and financial validations are handled in the operations workflow.

Once configured:

• Approvers receive transaction validation requests.

• Auditors can review entries for compliance.

• Financial users finalize and confirm financial entries for billing or reporting.

These parameters create a controlled and transparent workflow, integrating seamlessly with other modules like Billing, Project Management, and Finance.

Best Practices

• Maintain clear role separation between approvers, auditors, and financial validators to ensure proper internal control.
• Assign users to specific cost centers or projects to prevent unauthorized access.
• Avoid enabling Self-Management for users involved in multiple control layers (e.g., both approval and audit).
• Regularly review access permissions and update roles when organizational changes occur.
• Ensure that all approvers and auditors understand the workflow to avoid process bottlenecks.

Summary

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