Create or Update a Job Offer

Create and Maintain Job Offers

Purpose

This article explains how to create and maintain Job Offers within the Recruitment Module.
A Job Offer defines the position to be filled, its related organizational data, and the skills required from potential applicants.

Access Path

People Management → Recruitment → Job Offers

Overview

Job Offers are the foundation of the recruitment process.
They link company structure (e.g., department, function, area) to specific hiring needs and define the competencies required for the role.

This ensures that each recruitment action — from applicant registration to interview — is tied to an officially defined position within the organization.

Step 1 – Create a New Job Offer

On the Job Offers page, click the Add Job Offer button in the top-right corner.
A modal window will appear. In the Name field, enter a title for the job offer name (e.g., "Junior Architect Position"). Complete the mandatory fields marked with an asterisk (*):

Field	Description
Name	Title of the position (e.g., Architect Junior).
Company	Hiring company

Optionally, specify additional information:

Field	Description
Area	Operational or delivery or expertise domain.
Function	Specific functional role.
Category	Professional level (e.g., Junior, Intermediate, Senior).
Department	Department requesting the position.

💡 Tip: Save time by using the 'Import Job Offer' feature to create new postings from existing ones.

Step 2 – Maintain and define Job Offer information

To ensure a good candidate fit, associate one or more skills with each job offer.

In the Skills section, click Add New.
For each skill, define the following attributes:

Field	Description
Name	The name that specificy tools and/or knowledge (e.g., Autocad, Free Sketch).
Description	Short explanation of the skill’s relevance.
Code	Reference code for reporting.
Skill Domain	It is the "WHAT". It refers to a broad area of knowledge or a specialized field.Domain context (e.g., Design / Conceptual, Technical & Construction, Management & Regulatory ).
Skill Category	It is the "HOW" or the "TYPE". These are logical groupings of skills within a domain.(e.g., Drawing & Representation, Theory & Conceptualization (Design / Conceptual) ).
Knowledge Level	Expected proficiency (e.g., Beginner, Advanced).

💡 Tip: Standardize and optimize your recruitment process with predefined templates, as hiring needs often involve the same job roles in the future.

Click Import Template to apply predefined skill sets.

Step 3 – Save or Update the Job Offer

Click Save to store a new record.
If editing an existing Job Offer, click Save again to apply changes.

⚠️ Important: Updating an existing job offer may affect all related applicants and recruitment workflows. Review dependencies before saving any modifications.

✅ When saved successfully, the Job Offer becomes available for applicant management and interview setup.

Summary

Action	Description	Result
Add New Job Offer	Create a new record with position details and required skills.	New Job Offer available for applicant management.
Edit Job Offer	Update information or adjust required skills.	Existing Job Offer modified and synchronized.
Import Skills Template	Apply predefined skill configurations.	Standardized skill data applied automatically.

About the Recruitment Module
Manage Applicants for a Job Offer
Schedule and Manage Interviews
Configure Areas, Functions & Categories (from Career module)
Configure Career Skill Requirements (cross-link from Career)

💡 For consistency, always link Job Offers to the appropriate Career structure (Area, Function, and Category) to ensure accurate reporting and module integration.