About the Recruitment Module | Oryon Help Center

Recruitment – About the Recruitment Module

From Job Offer Definition to Candidate Selection

Purpose

This article introduces the Recruitment Module, explaining its role within the People Management Suite and detailing the end-to-end process of hiring — from defining job offers to finalizing candidate selection and triggering contract creation.

It is intended for recruiters, HR officers, and People Administrators involved in job posting, applicant tracking, interviews, and offer management.

Job Offer -> Applicants -> Interviews -> Hire Career -> People -> Contracts

Scope

The Recruitment Module manages all activities related to the acquisition of new talent.
It connects directly to the Career, People, and Contracts modules, ensuring that each step of the recruitment process — from job creation to hiring — is seamlessly integrated.

Overview

The Recruitment Module is composed of three functional areas:

Functional Area	Description	Main Actions
Job Offers	Defines new open positions linked to Career data (Area, Function, Category).	Create, update, and manage job offers.
Applicants Management	Registers, reviews, and tracks all applicants for each job offer.	Add applicants, manage profiles, and convert applicants to Persons.
Interviews & Offer Preparation	Manages interview scheduling, feedback recording, and offer letter generation.	Schedule interviews, record evaluations, and issue offers.

Each area corresponds to a sub-process within the recruitment flow.

End-to-End Recruitment Flow

Create Job Offer
HR defines a new job opening, linking it to the relevant department, function, and required skills.
Collect Applicants
Candidates are added manually.
Screen and Evaluate Applicants
Recruiters review profiles and schedule interviews with one or more interviewers.
Conduct Interviews and Record Feedback
Interviewers document qualitative and quantitative evaluations, helping to ensure fair comparisons. (e.g., Skills Rating, Q&A template response log, HR Information)
Prepare and Issue Offer Letter
Once a candidate is selected, the recruiter prepares the offer letter including wage details, availability, and specific conditions.

- Job offer closed with no suitable candidates – No offer letter should be issued, and the job offer status should be set to Inactive.”
- Offer declined by the candidate – When an offer is rejected, the system should capture the reason for non-acceptance.
- Candidate suitable, but not for this offer – The candidate’s record should remain available for future opportunities or other job offers.
- Candidate accepted the offer – The process continues with the creation of the person record and contract preparation.”

Integration with Other Modules

Integrated Module	Purpose of Integration	Resulting Outcome
Career	Provides job structure data (Area, Function, Category).	Job offers are aligned with the company’s organizational framework.
People	Stores personal and professional data of hired applicants.	Candidate conversion is a manual action. The user responsible for the job offer must click the ‘Add Person’ button to create the corresponding Person record.”
Contracts	Generates employment contracts from finalized offers.	Ensures data continuity and eliminates re-entry.
Compensation Packs	Supplies standardized salary and benefit structures.	Offer letters reflect compliant compensation policies.

Key Features

Unified management of job offers, applicants, and interviews.
Configurable interview templates and decision criteria.
Automated data transition from job offer → applicant → person → contract.
Historical traceability for all recruitment activities

Best Practices

✅ Use consistent rating scales and evaluation criteria across interviews.
✅ Always link job offers to the correct Area–Function–Category to ensure alignment with Career data.
✅ Maintain up-to-date applicant statuses to support accurate reporting.
✅ Regularly review declined or on-hold applicants for future roles.

Related Articles

Create or Update a Job Offer
Manage Applicants for a Job Offer
Schedule and Manage Interviews
Record Interview Feedback
Recruitment Lifecycle Summary
About People Management (cross-link)