About People Management

Overview

The People Management – People module serves as the central hub for managing all individual records within the organisation, from potential candidates to active employees. It ensures that employee data is accurate, accessible, and secure, supporting HR operations, compliance, and organisational planning.

Purpose and Benefits

• Centralised Data: Store all personal and professional information in a single, consistent location.

• Lifecycle Management: Support the complete employee lifecycle — from creation of a person record to employment, internal mobility, and offboarding.

• Improved Decision-Making: Skills, qualifications, and experience are easily tracked to inform promotions, role assignments, and training needs.

• Compliance and Security: Control access to sensitive data and maintain audit trails for regulatory requirements.

Key Concepts

1. Person vs Employee

   • Person: Any individual registered in the system. Including leads, candidates, contractors, or future employees.

   • Employee: A person with an active employment relationship support by a contract, including payroll eligibility, benefits, and system access.

2. Roles and Access Levels

   • Permissions are defined by roles such as HR Admin, Manager, or Employee, etc

   • Access determines who can view, edit, or manage personal data.

3. Skills and Qualifications

   • Skills and certifications can be tracked at the person level before employment.

   • This data supports recruitment, career planning, and development initiatives.

4. Audit and History

   • Every change to personal data is logged for accountability.

   • Historical records support compliance and reporting requirements.

Best Practices

• Always validate personal information before converting a person to an employee.

• Keep skills and qualifications up to date to support internal mobility.

• Limit access according to role and responsibility to maintain data security.

• Use the module to generate insights for workforce planning and compliance reporting.

Related Articles

Create a Person Record  
Update Personal Information  
Manage Skills & Qualifications  
Convert Person to Employee (cross-link to Contracts)
About the Recruitment Module (cross-link — for context on how People data originates)